> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.whaller.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How to associate a videoconference room?

On Whaller, you can link a video conference room to an event* and to a comment.

### How to associate a video conference room
**Step 1**

Click on the **calendar icon** in the publication space to [create an event](https://help-temp.whaller.com/en/article/create-an-event-11p4w4v/).

![](https://storage.crisp.chat/users/helpdesk/website/a4169211c9c62000/4410ac21-a579-4db4-8221-971248_13dorr9.png)

**Step 2**

Fill in the event details, then enable the " **Associate a video conferencing room** " option.

![](https://storage.crisp.chat/users/helpdesk/website/42c1ad1aac0f2400/ff613957-355f-42de-a409-69558a_1rqpm8d.png)

**Step 3**

Once the event has been posted, sphere members can click on the " **Join the video conference room** " button to gain direct access.

![](https://storage.crisp.chat/users/helpdesk/website/94c5a5415741d800/7989e5b5-1633-444d-9d2e-dc2b32_hk1sn3.png)

Inviting people from outside your sphere to an event

If you want to invite someone outside your sphere to one of your events, you must first associate a videoconference room.

After publishing, you have to click on the "Invite" button, copy the link of the event and share it with the person in question.

![](https://storage.crisp.chat/users/helpdesk/website/eb3f4cfb94b9300/3992a553-2c11-424a-a4ce-c3d52a_dg183o.png)

Please note that this person will not have access to your sphere, but only to the videoconference room associated with the event.

_This feature is only available with the BigBlueButton conferencing tool._


### How to associate a videoconference room to a comment 

A videoconferencing room can also be associated with a discussion in a more spontaneous way, by clicking on the "camera" button in the insert for posting a comment. When this is colored, it means that a room has been associated.
The videoconferencing room will then be available up to one hour after its creation.

![](https://storage.crisp.chat/users/helpdesk/website/8643cf9d34bb3800/image_17fg74a.png)