Available in each sphere (starting from the Pro offer), the box gives members unlimited file storage and allows them to share and collaborate on documents in real time using the integrated Whaller 365 office suite.

Various options are available in the file box:

Create a folder

Click on the “+ New ” button to open the menu, then select “ Folder ”.

Create a document

Click on the “ + New ” button to open the menu, then select the type of document you would like to create: Word, Excel or PowerPoint. The new document will automatically open in Whaller 365.

Add a link

Click on the “ + New ” button to open the menu, then select “ Link(s) ”. Add your links and give them a label.

• Available from the Business offer

Import a file

Click on the “ Import ” button to upload files from your computer to the file box.

Download files

You can submit a request to download the full contents of your file box. Click on the “Download” button. You will then receive a link by email (active for 24 hours) allowing you to download the complete archive.

Note : This option is only available to sphere administrators.

You can also download an individual file or folder via their menus (represented by the three small dots next to them).

Bin

Click on the " Bin " button to see all deleted items. Open the menu next to a file or folder (by clicking on the three small dots) to "Restore", "Download" or "Delete".

Note:This option is only available to sphere administrators.

Share a link

To share a direct link to a file or folder, select " Share " in its corresponding menu.

You can then choose how you wish to share it: via a private message to mentioned members, or via a public message visible to all sphere members.

Define the sharing mode you want:

• Available from the Pro offer

Search

Use the search bar to find a file or folder by entering its name or a keyword.

Versioning*

Keep a history of the documents you're working on and revert back to previous versions. Access a document's menu by clicking on the three small dots next to it, then select " Version history ".

• Available with the Enterprise offer

Restrict access

As a Sphere Administrator, you can restrict access to a folder to only certain members of the Sphere. By clicking on "Restrict access", you will have to select the members and/or groups of members who will be able to access this folder, for the other members this folder will not appear in their sphere box.

Folder menu

Clicking on the three dots next to a folder will give you the following options:

• Share a direct URL to the folder
  
• Download
  
• Rename
  
• Move
  
• Delete
  
• Lock
  
• Restrict access to select members or groups
  

• Available from the Business offer

File menu

Clicking on the three dots next to a file will give you the following options:

• Share a direct URL to the file
  
• Edit online
  
• Download
  

Additional options are available to sphere administrators:

• Rename
  
• Move
  
• Delete
  
• Lock
  

Note: Members can rename, delete or move any files that they have created themselves.

See related articles:
File-related conversations
Share files externally
Download the contents of a file box
Versioning: version management, new version, file edition

Updated on: 24/10/2024