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File box

Available in each sphere (starting from the Pro offer), the box gives members unlimited file storage and allows them to share and collaborate on documents in real time using the integrated Whaller 365 office suite.

Various options are available in the file box:

Create a folder



Click on the “+ New ” button to open the menu, then select “ Folder ”.



Create a document



Click on the “ + New ” button to open the menu, then select the type of document you would like to create: Word, Excel or PowerPoint. The new document will automatically open in Whaller 365.



Add a link

Click on the “ + New ” button to open the menu, then select “ Link(s) ”. Add your links and give them a label.





*_Available from the Business offer_

Import a file



Click on the “ Import ” button to upload files from your computer to the file box.



Download files



You can submit a request to download the full contents of your file box. Click on the “**Download**” button. You will then receive a link by email (active for 24 hours) allowing you to download the complete archive.

_Note:_ This option is only available to sphere administrators.



You can also download an individual file or folder via their menus (represented by the three small dots next to them).

Bin



Click on the "**Bin**" button to see all deleted items. Open the menu next to a file or folder (by clicking on the three small dots) to "Restore", "Download" or "Delete".

_Note:_ This option is only available to sphere administrators.





To share a direct link to a file or folder, select " Share " in its corresponding menu.

You can then choose how you wish to share it: via a private message to mentioned members, or via a public message visible to all sphere members.



Define the sharing mode you want:



*_Available from the Pro offer_



Use the search bar to find a file or folder by entering its name or a keyword.



Versioning*



Keep a history of the documents you're working on and revert back to previous versions. Access a document's menu by clicking on the three small dots next to it, then select "**Version history**".





*_Available with the Enterprise offer_

**Folder menu**





Clicking on the three dots next to a folder will give you the following options:

Share a direct URL to the folder

Download

Rename

Move

Delete

Lock

Restrict access to select members or groups

*_Available from the Business offer_

**File menu**





Clicking on the three dots next to a file will give you the following options:

Share a direct URL to the file

Edit online

Download

Additional options are available to sphere administrators:

Rename

Move

Delete

Lock

_Note:_ Members can rename, delete or move any files that they have created themselves.

*_Available from the Business offer_

Updated on: 11/01/2023

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